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The Role of Activity Feeds in Project Management

Activity Feeds in Project Management

It takes many people to deliver a project, the practice of collaboration and teamwork is often necessary in order to complete a project, there is a downside. There could be times when team members who are sharing the same project management software, delete information that wasn’t meant to be deleted. Could be something as innocuous as change in dates without consultation, or otherwise make mistakes that can set a project back.

To ensure project management goes smoothly, then, it’s a smart idea to use project management software that comes with an activity feed. An activity feed tracks data in project management software, allowing teams to monitor real-time updates and therefore negating the need of sending emails to ask questions. Activity feeds let teams see what changes have been made, who made them, and whether the changes were made correctly or in error.

The specific data an activity feed tracks vary according to the exact software, but they generally track the following:

  •     Project creation.
  •     Task creation.
  •     Folder creation.
  •     Changes in project dates.
  •     Changes in assignees.
  •     Tags removed or added.
  •     Labels removed or added.
  •     Checklist items added.
  •     Checklist items completed.
  •     Time logged.
  •     Comments changed.

In order for a project to be successful, it needs to be successfully managed. This can only happen if everyone in the team is on the same wavelength. If tasks are being changed or even deleted without approval of the other team members, it can cause delays.

This is where an activity feed comes in. An activity feed is the quickest way for teams to learn about the latest updates and changes. It can highlight things such as when a change was made, as well as who made the modification. This then allows teams to open up communication so that they can learn whether a mistake was made, and if it was, rectify it as quickly as possible.

Moreover, each change is stored in the same location, which means that the team is able to respond to changes efficiently. An activity feed provides an overview of changes made within a task so that it can stay on track and up-to-date.

When selecting project management software, here are some activity feed features to be considered;

One of the most important features to look out for is the filtering option. A filtering option is beneficial because it allows the team to filter updates according to important tasks. This ensures that the feed is never clogged with information and tasks that aren’t a priority at the moment. Instead, only a notification when a change is made to a followed task is received.

Feed according to comments and changes on tasks that are assigned to particular team members, as well as tasks that have been created or commented on previously.

All in all, filtering options mean that team members aren’t distracted by constant updates that are largely irrelevant, but instead have personalized feeds.

Real time updates are important because they allow a reaction to changes as and when they happen. This is opposed to checking for updates periodically, at which point there may be too many updates to track, and the damage is thus irreversible. As soon as a change is made, there is advice from the feed.

As such, it’s a good idea to find activity feeds that provides track updates instantly without having to reload the page.

When checking an activity feed, there is an ability to switch to default view so latest changes are on top. This allows a response to items as a matter of priority and urgency. It also helps with organization and allows for rectification of any potential mistakes almost as soon as they were made. This improves efficiency and workflow.

With an activity feed, the team is able to stay on track with a project via timely updates to tasks, folders and more. When looking for an activity feed, make sure to find one that’s got all the key features, and which enhances project management, allowing the personalization of feeds, get real-time updates and open up the lines of communication so that nothing gets missed. Let us know your approach to activity feeds and which software works best for you.

All the very best on your project management journey.

Work Orders & Work Order Management

Work Orders and Work Order Management

Project Management touches upon many different aspects when delivering, one of those aspects are work orders. Work orders should do more than simply describe jobs to contractors. There are many different types of work orders that can be used and any business can benefit from implementing a superior work order process. 

A work order is the channel between the customer and the work to be done. It’s the paper trail defining what needs to be done, by when and for how much. As project managers, we would have signed off or been given a work order, but is there a real understanding on why it is such a crucial link in many business transactions.

A work order is a document that describes a job between a customer and a contractor. Work orders can be generated for use within an organization, but they most commonly serve as a contract between the customer and whomever they contract to execute the desired work.

A work order includes a description of the job with an estimate of what it will cost to get it done, including labour, parts and materials. There might be forms attached depending on the type of work being assigned, which may require permits or other paperwork.

The work order will also have information on the location where the work is needed, who will carry it out and the timeframe in which it should be completed. The customer information is also included and can be used as an invoice for the work.

Work orders standardize workflow and create a simple and fast process for scheduling, assigning and tracking work while documenting resources and tracking performance. Primarily used in the construction industry for service requests, but can also be used for products, inspections and audits. In manufacturing a work order is often called a sales order when a build or engineering is to take place.

Regardless of what industry a work order is used in, it is used to track and monitor progress of the status of the job. This is true when used in field service or within an industry that is tasked with regular inspection. In that regard they act almost like a status report.

In terms of structure there are several types of work orders.

  • Quotes: This type of work order is a list of products with their pricing included. These quotes are captured and the customer can then make the decision as to whether they meet their financial requirements for the work. These products are not committed to inventory.
  • Orders: The difference between a quote work order and an orders-based work order is that the latter is a list of products that are more likely to be purchased by the customer. Therefore, these can be committed to an inventory.
  • Unplanned Work Order: This addresses work that has not been planned ahead, such as when machinery breaks down.
  • Planned Work Order: When there is work that recurs and can be scheduled, such as preventive maintenance, then it’s called a planned work order.
  • Internal Work Order: These are work orders that originate from someone in the organization and are sent to another person in the organization.
  • External Work Order: When a work order originates from outside the organization.
  • Manual Work Order: This work order is scheduled by hand after getting a work request.
  • Automatic Work Order: When a work order can be set up to automatically schedule assignments, such as a software tool.

These types are somewhat flexible in that once the work order is made, it can be changed from a quote to an order, detailing how many products on the quote can be committed to. An order to a quote has the order-only information, such as an authorization date.

A work order is in effect a task. It’s a way to describe, assign and track a job to make sure it is completed on time and within an agreed-upon budget. Managing the creating and flow of a work order as it moves from initiation to execution and completion is key.

The work order process follows three steps:

1. Create a new work order
2. Traffic through the organization
3. Close the work order when complete

In terms of those who are involved in work order management, they include the person who requested the work, the individual who is authorized to approve it and those who carry it out.

Having some reporting mechanism will also help to keep track of the work and make sure that it’s finished by the deadline. When finished, payment is required, and so payroll needs to be involved to manage any down payments and then final pay.

Project Software can help organize work and drive efficiency. Generating, tracking and paying for work orders is enhanced by cloud-based tool that provides real-time data to always know if the project is on schedule.

Kanban boards can be used to create work orders, add attachments, set priorities and track progress. Work orders are made on cards that are then placed beneath columns that represent the phases of the work, which can be customized to match an organization’s nomenclature.

Keep track of progress on dashboards that automatically reflect status updates and calculate metrics such as time, tasks, costs and more. If the crew is predominately in the field, as long as there is internet connectivity, they can update their status or collaborate by commenting at the task level.

Time logged on work can also be tracked with time sheets that streamline payroll as well. They’re secure and easy to use. Let us know your work order experience, approach taken and results to the project’s success. All the very best on your project management journey.

Project Timeline Explained

Project Timeline

Project timelines are planning tools that allow you to organize all the activities that make up a project, in order. Create milestones, set deadlines, and manage tasks, all in one easy to view location.  Using timelines with project timeline software unlocks interactive features that dramatically improve the way they can be visualized and collaborate on projects.

Providing a visual representation, timeline are a visual list of tasks or activities placed in chronological order, which lets project managers view the entirety of the project in one place. A project timeline typically takes the form of a horizontal bar chart, where each task is given a name and a corresponding start and end date. It also provides an in-depth overview of the entire project from start to finish. When a task starts and when it’s due—and importantly, whether or not it’s dependent on another task.

Project timelines give project managers an opportunity to:

  • Organize their tasks
  • Show when in the project the tasks start
  • View task deadlines
  • Link dependent tasks
  • Break the project into phases
  • Identify team members assigned to a task

To make a thorough project timeline, follow these steps:

  • Write a project scope statement: A scope statement outlines the tasks, milestones and deliverables for the project. It’s an essential part of the project management plan and it has all the information needed for the project plan timeline
  • Make a work breakdown structure (WBS): Use this graphic tool to break down the project scope into smaller work packages. The WBS allows the visualization and organize the project’s tasks, milestones and deliverables by hierarchy to establish a chronological order
  • Identify task dependencies:  find out which of those activities are dependent on other tasks to start or end
  • Estimate task duration: Make a reasonable time estimate for each task. This is a critical step to create the project management timeline, and determine the time required to complete the project
  • Define deadlines: Determine how much time the team can spend on each task
  • Set milestones: Milestones are important dates that mark the end of one phase and the beginning of the next, which makes them an important component of a project management timeline. Milestones are reached by completing task sequences and deliverables

Project management timelines can take many different forms with varying levels of efficacy. They can be drawn by hand, or on a whiteboard, but this method is inflexible and large changes to your project might require scrapping the entire timeline.

Using a spreadsheet loaded up with macros can make for very capable, if time consuming to create, timeline. A project timeline excel template can save effort and time it takes to create the spreadsheet.

To run projects effectively and efficiently, project managers prefer project timeline software that integrates their tasks with an interactive, feature-rich Gantt chart that can schedule, assign tasks, monitor progress and report on performance. Project timeline software is more versatile than project timeline templates because it allows project managers to easily update the timeline and keep track of tasks with dashboards and reports.

As stated, software is commonly used by project managers to create their project plan timelines. Project timeline software is an integral part of the planning process and often includes additional features that help to monitor progress when executing the project.

Using project timeline software is generally regarded as a necessity for keeping a modern project on schedule. It allows managers and teams to see the status of their tasks; that is, whether they’re in progress, overdue or done.

At its most basic, project timeline software creates a graphic representation of the project on a timeline with tasks and milestones plotted across. Tasks can be assigned start and end dates, and display a duration bar that indicates the planned amount of time to complete the tasks. More powerful software offerings can also include further options to manage tasks.

Online project timeline software offers a centralized data repository in which everyone involved in the project can access the project timeline and other critical project documents and data. This means that managers and teams can access the project timeline when they need to, even if they’re working different shifts and located in different time-zones.

Every project is impacted by the triple constraint of time, cost and scope. To start controlling the time and scope part of that important triangle, create a project timeline during the planning stage.

The project timeline helps everyone on the project team by giving them a roadmap of where they are, and where they should be, at every point in the project. Timelines and schedules are essential to execute the project plan.

As planning tools, project timelines and understanding how to compose them is essential to every project manager, let us know your thoughts, tips and trick you use when creating a project timeline, we would like to hear from you. All the very best on your project management journey.

Tasks are given start and end dates and show on the timeline as a line connecting to points in time. If some of those tasks are dependent on another to start or finish, these task dependencies can be indicated on the project timeline as well.

This assists a manager by keeping those dependencies visible and preventing possible bottlenecks that could block the time during the execution of the tasks.

Understanding Project Status Reports

Status Reports

A project status report shows data over a certain period of time, essentially it’s a snap shot. When these “snapshots” are taken regularly, it’s easy to track progress and make adjustments. It’s a document that describes the progress of a project within a specific time period. Project managers use status reports to keep stakeholders informed of progress and monitor costs, risks, time and work. Project status reports allow project managers and stakeholders to visualize project data through charts and graphs.

They are taken repeatedly, throughout every phase of the project’s execution, as a means to maintain the schedule and keep everyone on the same page. The status report for a project will generally include the following:

  • The work that’s been completed
  • The plan for what will follow
  • The summary of the project budget and schedule
  • A list of action items
  • Any issues and risks, and what’s being done about them

The true value of a project status report lies beyond its use as a communication channel. It also provides a documented history of the project. This provides historical data, so the next time a similar project is being planned, missteps or bottlenecks can be avoided.

Because project status reports cover so many topics, historically, they were time-consuming to create. Fortunately, modern project management software expedites the all-important reporting process.

\Writing a project status report is an essential project management task. Whether generating one weekly, monthly or quarterly, the steps are essentially the same. Here’s how to write a project status report:

  1. Determine the objective
  2. Target your audience (Clients, team members, sponsors, etc)
  3. Choose the format and type
  4. Collect data
  5. Structure the report
  6. Make sure it’s clear
  7. Edit draft

Because a project status report follows a basic outline, it can be helpful to use a project status report template. However, a project status report template is only a static document. Using project status reporting software integrates with all the project management tools for greater efficiencies.

Normally the organisation and the audience receiving the status report will advise on frequency. A project status update is usually distributed on a regular schedule, but sometimes people want to see a status report immediately.

The different elements of a project status report organize the different parts into a cohesive whole. The objective of a status report is to keep stakeholders informed and expose areas of the project that need greater organizational support.

To better communicate, be sure to touch on all of the following when composing the project status report.

The project name, who is the project manager, the number of resources, all this information is essential. Don’t assume the stakeholder is familiar with all this information. It’s especially useful for when doing historical research for future projects.

Stamp the report with data that will distinguish it from the deluge of reports that will be streaming into the project paperwork. So, include date the report was generated, who the author is and so on.

Milestones are the major phases of the project. They’re a good way to break up the larger project into smaller, more digestible parts. The milestone review provides an overview of where the project is up to in respect to original time estimates.

One of the main purposes of the status report is to compare the project’s progress with the project plan estimates. To do this, include a short summary of the forecasted completion date and costs of the project. This allows project managers to control the project’s execution and measure success. Be sure to include the activities that are facing issues and how those problems might impact the project’s quality, resources, timeline and costs. Explain the plan forward to resolve any issues and what the results will be once the problem has been resolved.

Risks are all the internal and external factors that are a threat to a project. They become issues once they affect the project’s budget, timeline or scope. List the issues that have arisen over the course of the project to date. What are they? How are they going to be resolved? What impact they’ll have on the overall project?

It’s important to back up the report with hard numbers to prove the statements being made are accurate.  Established the metrics for status reporting during the project’s planning phase. It’s impossible to know if the project is succeeding without measuring its effectiveness. These metrics are a way to show if the project is tracking as expected and if attention is required.

Reporting software can be used to automatically collect project data, analyze it, and display the results to help project managers make better decisions when managing a project. The software gathers information from different sources within the project and converts them in spreadsheets, graphs and charts.

Depending on the software, reporting data can be filtered to highlight areas of the project that is needed to see at that time. Reports can be generated on various aspects of the project’s progress and performance, such as time, cost, workload, etc.

Reports are also used to keep key stakeholders, such as sponsors and clients, updated on how the project is doing, and therefore, should be shareable.

Reporting has always been a staple of project management. It’s a data-driven discipline. Given that many successful projects have succeeded in the past, without software to help, so is it necessary to use a reporting tool? A modern project deals in much more data than the projects of the past, and automatic tools can relieve many of the headaches induced by navigating it all manually. Depending on the length and complexity of the project, then using the project management tool will be of assistance, many large organisations use a project management software tool for reporting purposes which means there is no choice but to learn how to navigate it.

The project status provides an overview of where a project is currently and allows determination if the project is on time and under budget. It shows the tasks that are due on the week it has been generated, and which are overdue.

Status updates are not the only reporting, there are others, a portfolio report is a collection of projects that one manages. They must work together in alignment with the overall strategy of the organization. Determine the health of the full portfolio, and if they’re meeting their schedules and budgets. Get lists of project managers, team and tasks to better determine a portfolio’s overall health.

Keeping a project on track, within budget and know how far it is from completion is important. Get an overview of the schedule and a list of all the tasks and when they should be done.

Remember the objectives of status reports are to:

  • Help the project management team keep track of costs, tasks and timelines
  • Compare the budget and time forecasts with the actual costs and task duration
  • Improve communications across the organization
  • Simplify the communication process
  • Keep stakeholders informed
  • Deliver key messages to the intended target audience
  • Improve organizational support for the projects or the team

When reporting to stakeholders, keep messaging concise and to the point.

Like any report, start with an introduction; give a short overview of what is to follow. List the accomplishments, use hard facts, numbers and details, and how they reflect progress to achieve the overall goals and objectives of the project.

Note any bottlenecks and roadblocks that are preventing the project from progressing. Set expectations by detailing risks and issues that could grow into problems that make it harder to reach the target. Also, write out the plan to address and resolve these issues as they arise and what resources will be needed.

Project status reports are only a single facet in the communication plan. Don’t rely on it fully to communicate everything, but use it to deliver the right data to the right party at the right time. Project status reports are vehicles for communication, stakeholders such as clients and sponsors want to know the big picture, while team members will be more interested in specifics.

Use the same format, distribution cycle and method. Don’t mix things up. That only disrupts the effectiveness of the communication aspect of the report. When planning for the project, figure out how to measure its progress, and then stick to this method when reporting on the project throughout its life cycle. Stay to the point, and just report on what needs reporting on.

Do the due diligence, and make sure that only information needed is being provided. Keeping standards of process and a template for reporting makes sure reporting is clear.

Statuses reports are just one of the many reports project managers use to keep updated on the progress of their projects. Status is more general, while others focus on specific aspects of the project. Every project is made up of tasks, often lots of them.

  • Tasks Report
  • Time-sheets Report
  • Availability Report
  • Workload Report
  • Variance Report

In general, status reports are weekly or at the very least fortnightly; but it’s not unheard of to create daily or even monthly reports, which can be the best choice for businesses in certain industries.

A daily status report is geared towards short-term goals. A weekly status report is more extended in that they cover the weeks’ worth of work, including what has been accomplished and what is left to do. A monthly status report is really only useful for projects with an extremely long duration.

Regardless on the frequency of status reporting, as advised normally the project size and stakeholder requirements will dictate this, the type of information needed is uniform. Don’t overlook the benefit of a Status Report as a good and useful communication tools when reporting the progress of a project. Let us know your thoughts on the detail you enter your project status reports; we would like to hear from you. All the very best, on your project management journey.

Project Scheduling explained

Project Scheduling

A project schedule guides the execution phase. It keeps team members productive, resources balanced and expenses in order. It organises a projects tasks and activities, estimates their durations, identifies their dependencies, sets overall milestones and places all that information on a timeline. It also defines the resources needed to complete these tasks.

All the work necessary to complete the deliverables of the project is accounted for in the schedule; it also includes all associated costs as outlined in the project budget. Hence the project schedule is an essential tool to deliver a project on time and within budget.

Project schedules are created and can be tracked either manually, old school style via spreadsheet or with the use of project scheduling software, which has key features that allow project managers to monitor the progress of tasks, resources and costs in real time. They can also assign work, link dependent tasks, view dashboards, and allocate resources.

Project schedules are created during the planning phase and are crucial to the creation of a project plan, where deliverables and requirements are identified. The project schedule is designed to guide the project team throughout the execution phase of the project.

Using project management software integrates the schedule into other project management features, such as dashboards and reports to monitor progress, as well as kanban boards to manage workflows. Whichever path chosen to create a project schedule, these are the eight steps necessary to make one:

  1. Define who has authority over the schedule
  2. Identify project activities and tasks
  3. Figure out what tasks are dependent on other tasks
  4. Sequence activities and tasks chronologically
  5. Estimate needed resources
  6. Determine duration of activities and tasks
  7. Build project schedule
  8. Monitor and control throughout the project life cycle

Estimating the duration of project tasks as accurately as possible is key to creating a realistic schedule. To do this requires the use of various project scheduling techniques. Project managers can interview their team and other stakeholders to get their perspective on how long certain tasks can take, and can refer to historic data from similar past projects.

There are mathematical analytic tools, too. The critical path method (CPM) is an equation that shows the longest possible timeline for the project. The Program Evaluation and Review Technique (PERT) also visualizes the flow of tasks for better estimates, but shows task dependencies as well.

Project managers will also use duration compression, which allows for changes without impacting the project scope. Simulation, resource-leveling heuristics, creating a task list, using a calendar and using a Gantt chart are all other tools that can help with estimation, collection and tracking of project tasks. A work breakdown structure (WBS) shows how many tasks and deliverables there are to get to the final deliverable.

Project scheduling occurs during the planning phase of the project. When beginning to put together a schedule for the project, consider the following aspects;

  1. What needs to be done?
  2. When will it be done?
  3. Who will do it?
  4. Where will it be done?

The project scope is created during the initial planning. It’s a document that contains the specific goals, deliverables, features, budget, etc of the project. All of the tasks needed to complete the project successfully are listed here (which requires understanding the stakeholder’s requirements.)

Be thorough when putting a task list together, by using a Work Breakdown Structure (WBS) activitives can be organized and laid out in order of completion. Tasks are the small jobs that lead to the final deliverable, and it’s fairly crucial to map out the sequence of those tasks before diving into them. Oftentimes a task will be dependent on another to start or finish.

Once all the information is collected and the tasks placed in proper order, take the opportunity to divide tasks by importance. Then, break the tasks down with milestones that relate to the five project phases—initiation, planning, execution, monitoring and close. Organizing tasks with milestones makes it easier to track progress, and gives the team a sense of accomplishment that boosts morale and productivity.

Some tasks can be done simultaneously, but some tasks are dependent on others to start or finish before they can start or finish. These task dependencies must be mapped out in the schedule.

The critical path is a method for scheduling tasks in a project to find those which are critical to the success of the project. This allows for smart choices about tasks that can be ignored if time and costs become constrained.

Every task on the schedule should have the related resources and costs associated with completing it. Tasks aren’t done on their own, and without mapping the proper resources to each task there is a danger of going wildly over budget. With resources attached to tasks enables accuracy in planning.

Once all the pieces of the schedule are together, the last thing is to manually punch it into a static document like an Excel spreadsheet. Project management software can automate much of the process as well.

Project scheduling tools are used to help managers organize and execute their project’s tasks and resources within a given budget. Software offerings range from rudimentary to sophisticated, and provide users with a wide spectrum of features that facilitate the scheduling of their project.

Software devoted to scheduling a project can assist in the larger role of planning and estimation of the duration of each task. Outside of scheduling, software can also include tools that manage costs, budget, resource allocation, collaboration, communication and reporting.

Using online scheduling software means that managers can make data-driven decisions. When they see that there’s a bottleneck or some block preventing team members from moving forward on their tasks, they can quickly reallocate resources and keep the project on track.

Managers and teams can work better together with the right online scheduling software and manage resources and budgets to keep the project running smoothly. Those are the big benefits, but not the only ones when using online scheduling software.

Keeping a project on track and within budget requires a good schedule. That means creating a schedule that is both reliable and that meets the requirements of the project. To make sure the schedule is the best it can be, follow these best practices.

A work breakdown structure is a great tool to make sure that all data is captured for every step on the road to delivery. When developing the project schedule, it’s important to set reasonable durations for tasks. It should be measurable and have room for changes if needed.  Float is the amount of time a task can extend before it negatively impacts the final deliverable. There should be some amount of float in a schedule to provide wiggle room.

The critical path is the way to see which of the tasks are essential to reaching the final deliverable, and which can be sidelined if time and cost become issues by charting the project’s earliest possible completion. The critical path can change during the execution of the project, so it must be checked regularly.

Monitoring the project scope, and adjusting tasks and schedules to keep the project on track, is what managing a schedule is all about. Take note of how scope changes impact the project timeline, and if the change gets in the way of meeting the final deliverable.

Composing and maintaining a project schedule is an essential tool to any project manager’s armory, without one it is very easy for a project to run off course. Let us know your approach when scheduling a project, we would like to hear from you. All the very best on your project management journey.

Work Management and managing a team’s workload

Work Management

Work management helps managers improve how they balance workloads, communicate goals and track progress. Overlooking the importance of work management is a common managerial mistake. Project management spends a lot of time on the work that must happen before any project can be executed. Researching the feasibility of the project, planning for its success, scheduling tasks, organizing resources and building a budget are all important.

Then comes the execution phase and often much of a project manager’s attention is focused on monitoring, tracking and reporting on progress and performance. While this is happening, overlooking the team can occur, when it shouldn’t.

Getting the most out of the team, making sure they have the necessary resources to match their capacity at a specific point in the project is key to maximizing productivity. To create that optimum workflow structure requires a work management methodology.

Work management is the intersection of business and team processes to structure workflow so that teams work more efficiently. It’s a way to manage the team and the way they work to assist with increased efficiencies.

This can be applied to the scope of the project or the organization of the project’s operations. Either way, the goal is to streamline these processes to better schedule tasks, meet the expectations of stakeholders, manage resources and evaluate performance to further improve productivity.

The cycle of managing work starts with identifying that work, planning and scheduling it, and then executing the work. Management of this work is important as can it improve performance.

Better performance is one of the reasons for work management, which leads to more quality deliverables on time and within budget. But work management also streamlines processes not merely to improve their performance but to reduce any redundancies that are unnecessarily taking up valuable time and money.

In short, work management is known to reduce waste. Getting rid of those activities that serve no purpose creates better projects.

But there’s more an active work management plan produces, such as fostering collaboration on tasks to work better together. Communication is the essence for all project management processes and so better communications are part of a work management program. It speaks to collaboration, but also clear direction.

Work management is about taking many of the different parts of managing a project as they relate to the team and integrating them into a system that boosts productivity. Therefore, work management touches many aspects of project management.

The elements of work management read like the features of a powerful project management tool. They incorporate resource management, collaboration, time and task management, budgeting, reporting and more. In a sense, work management is the hub around which all these spokes turn.

There are some common aspects to detail regardless of where you work. Collect these elements with the team’s involvement. The secret to a successful work management system is not to have it rigidly defined. It must be a living process that is constantly being reviewed and renewed.

Being transparent with the plan ahead, also seek feedback. This will lead to a happier, more creative and accountable team due to a building of mutual respect. Clear communication goes hand-in-glove with transparency. Good communication builds collaborative and productive teams.

Being open to feedback builds trust and retains employees, which leads to greater work productivity. Make everyone feel an integral part of the process and that their opinions are valued.

Giving the team, the tools to better collaborate is a driver to greater productivity. It also helps to solidify teams and boost morale, which in turn leads to greater productivity. This leads to trust, resources are hired for their skills and experience.

Factor to always consider is a team’s burn out, when delivering project the attrition rate of a team can be overlooked, always maintain a work life balance, without compromising the project time frame. Choose a mechanism to avoid burnout that works for the team, social events for example, collaborate with the team and determine what works.

Another problem is not dealing with issues as they arise in the project. This can be project or personnel-related. Either way, ignoring the issue will not make it go away. On the contrary, it will fester and grow, often to the point that it disrupts work.

Project Managers shouldn’t get in the way of their teams, but also need to have transparency in their work. To have access to a team management page which lists everyone, their tasks and the task percentage complete is a great help. This workload page can be used to determine if anyone is not performing because they’re over allocated. Then reallocate to free them up.

Having the tools to get a high-level view of the project with a real-time dashboard can assist. By automatically tracking project metrics and managing a team’s work load is no easy task, but following the steps mentioned should assist. Let us know your approach to managing a team, we would like to hear from you. All the very best on your project management journey.

The Art of Project Management, a discipline for initiating, planning, executing, controlling, and closing the work of a team to achieve a specific goal. A project is a temporary endeavour designed to produce a unique product, service or outcome. The end to end delivery of the project, known as the project lifecycle is affected by resource, time management and a fixed budget. The purpose of project management is to enhance a particular situation through the avenue of delivery and change. The primary challenge of project management is to achieve all the project goals within the given constraints, normally defined in a user or project manual, created at the beginning of the development process. The primary constraints are scope, time, quality and budget. The secondary and more ambitious challenge is to optimize the allocation of necessary inputs and integrate them to meet a pre-defined objective.