A work schedule is a crucial arm in handling your employee resources, so you can control your project as it progresses to a successful completion. Organize your team’s work schedule to better manage your project’s workflow with this simple work schedule template. You can note the days your team is working on a project or a particular task, as well as collect their pay rate and hours spent completing those tasks.
What Is a Work Schedule?
A work schedule is a list of employees and their location, working times, & responsibilities, over a specific time period, such as a week or month.
There’s the schedule of 9 am to 5 pm. This is the traditional model, running Monday through Friday, but there are some jobs that run slightly differently. “Mondays” might in fact begin on Wednesday, and then Sunday is the new Friday. This is dependent on the type of job.
Then there’s the shift work schedule, when a company divides the day into shifts, usually because work is 24/7. Teams are then assigned to set periods of time, usually in eight-hour intervals. These shifts can be fixed or they can vary day to day or week to week, known as the rotating schedule.
A flexible works schedule is when your team member is allowed to vary their arrival and departure, often even choosing the days they want to work, as long as they get their tasks done within the allotted deadline.
Finally, there’s part-time and full-time schedules. Full-time is 40 hours a week, though this isn’t a legal definition. The standard for part-time is any time less than 40 hours a week. Again, neither of these definitions are written in stone and vary from organization to organization. Usually, full-time employees get benefits, but are not eligible for overtime when they work beyond 40 hours in a week.
Why You Need a Work Schedule
Regardless of what you do, a work schedule is a crucial element in making sure that you’re productive and being efficient.
One reason is that a work schedule helps you get your tasks completed in an organized manner. Work schedules reduce the cost of resources and make sure you get the most work from your team in the time you have scheduled for the project.
A work schedule also helps you meet your deadlines. It’s a structure that helps focus on the goals, making the project more manageable and it’s results easier to achieve.
You can also help define the work with a work schedule. You only have a set amount of time to get the project done, and a work schedule helps you prioritize that work by laying out what needs to be done and when.
It might not be evident, but an employee schedule helps with work-life balance, which makes your team more loyal and helps retain talent. By having a well-defined work schedule your team knows clearly when they’re expected to work and when they’re not. This is especially important for remote employees who can end up burning themselves out.
So, a work schedule helps manage the team and also keeps the stress level at a minimum. Sounds like a win-win. Automate the process and keep you from having to reinvent the wheel.