Steps for Building Projects Success
Planning for a project’s success starts by creating a project plan, it saves on resources, time and effort. Regardless of the project size, success is achievable, what are needed is the right mindset and the tools to make it happen. The following outlined steps can assist in creating project plans, goal definition, and the ability to communicate with the project team and determine the right tools to use for success.
Creating a project plan is the first step in achieving project success—it also saves on resources, time, and effort. A project plan is a document that can be used for internal and external purposes—it outlines the scope, deadlines, budgets, and approximate resources required for a project.
Write the project plan before implementation begins—this will give your team direction to achieve their goals.
For assistance, look at the downloadable project template. The plan should include an overview of the project, resources, and the methodology to be used. It also outlines goals and objectives for the project, along with deadlines, thus ensuring that everyone involved—team members and clients—are on the same page.
The project plan can also include an executive summary with information about the company.
A risk plan should be included, high level overview is enough and let the client know what could go wrong and how it will be handled..
2. Goal Setting For Project Success
Setting a goal up for project success is a must, providing relevant goals helps with deliver results that will please clients. The approach to take is to use the SMART goal-setting system to plan out the direction of the project:
- Specific: Project goals should be specific—build X number of properties, or generate X amount of revenue—so teams can aim for something concrete.
- Measurable: When you create specific goals, it becomes easier to measure the success or failure of a project—and to determine what needs improvement.
- Attainable: Clients want to go big with their goals—and it can be tempting to go along with them. But if your goals are too ambitious, you will fail to achieve them. Worse, you could stretch your team too far and fail to complete the project by the deadline.
- Relevant: The goals you set need to be relevant to the vision of your project and the abilities of your team. That is what will make the goals achievable.
- Timely: Creating timelines for your project’s goals ensures success. Give your team enough time to complete elements of the operation so you can deliver results to your client on time.
With the core goals in place, being able to plan out the project and give clients a realistic idea of what will be completed and by when should be easier to achieve.
A mind map is an excellent tool for achieving project success—especially during the planning stage when outlining the goals.
Use a mind map to generate and narrow down ideas—this is a process that can be conducted within the project team as well as with relevant stakeholders.
The key to creating a mind map is to settle on one core idea from where strategy can be expanded. Visualizing the idea makes it easier to examine, using multiple faculties to study the concept, which generates more critical thinking.
When designing a mind map, colours can be used to code the divisions in ideas, processes, or project steps. This will make absorbing the concept easier for everyone involved.
Companies would do well to hire project managers if they want to deliver successful projects. There are certain aspects of project execution that can be handled in-house, but project management requires specialized skills.
Successful project managers have excellent leadership skills, which are required no matter the size of the project.
As overseers of the operation, they direct the team forward without pushing anyone to do too much, and keep track of deadlines.
Managers also have strong communication skills—they speak with team members, suppliers, brokers, stakeholders, and clients.
Projects have many hands on deck—and everyone has their specific demands. Negotiating peace between the departments is a specialized skill that not everyone has.
The agile approach to project success prioritizes people and collaboration, while also acknowledging the importance of software.
Project agility includes the following;
- Creating a motivational environment for project teams
- Encouraging innovation and autonomy
- Delivering customer satisfaction using project tools
- Adaptability to changes
- Team collaboration
- Regular communication
- Measuring success and failure
Agile project management is focused on delivering excellent results, as well as on building sustainable environments that are long-lasting.
Use the same guidelines across multiple projects and years—improving along the way, depending on what teams have learned—to achieve a high standard of results.
This method also mitigates a lot of the risks that come with project planning—changing goals and supplies are built into the system.
More importantly, the agile system helps create autonomous teams who innovate, experiment and learn, thus making them efficient and happy.
Creating a communication workflow and feedback plan—outline tools or services teams need to use.
Communication is not just one way, if team members or employees are not being listened too, it wouldn’t be understood why they are struggling with tasks.
While communication is necessary, too many meetings can get disruptive—set a meeting schedule that everyone can plan their day around.
The right tools and software make it easier to achieve project success—they improve workflow by sharing instant notifications for any developments.
Use a tool like JIRA to manage projects and Monday.com for task management. With social distancing still in place, using remote work tools for assistance. These tools help to collaborate and keep track of resources, budgets, and project progression.
There are also provisions to set deadlines to improve productivity and importantly, the software helps to avoid overlaps in tasks, missed deadlines, and gaps in communication.
Outlined were approximately seven essential steps for achieving project success, no matter the size of the operation at hand. These included
- Create a project plan for success
- Set your project goals
- Use mind mapping to strategize
- Invest in project managers
- Be agile in your project management
- Keep communication lines open
- Invest in the right tools
Let us know your approach to project success, are there steps taken to ensure project success.